If you run your own truck — or a handful of them — you already know the diary problem. PMI here, MOT there, tacho calibration somewhere in the back of your mind, tyre checks when you remember. A wall planner works until you're on the road for a week and the office is you.
HGV Time Pilot already handles drivers' hours and tachograph compliance in one account. Vehicle safety & compliance extends that same login to longer-cycle vehicle roadworthiness dates — with a clear per-vehicle tracker and email reminders before things slip.
This post explains what's in the tool, who it's for, and what it deliberately is not. It is not legal advice.
Who it's for
- Owner-operators with one or a few vehicles
- Small fleets where the driver or office staff need a simple due-date list on a PC
- Existing HGV Time Pilot Pro users who already use walkaround checks, card import, or the compliance dashboard
It is not aimed at replacing large fleet maintenance or workshop systems — no job cards or document vault in this first version.
What it tracks
Up to four item types per vehicle — one of each:
| Item | In-app label | Default repeat | Notes |
|---|---|---|---|
| PMI | Safety inspection (PMI) | Every 6 weeks | Frequency is declared in your maintenance system — 6, 8, 10 or 13 weeks are all common. You set what fits your operation. |
| MOT | Annual test (MOT) | Every 12 months | Rigid, tractor and trailer each have their own profile. Trailer MOT lives on the trailer. |
| Tacho | Tachograph calibration | Every 24 months | Often aligned with speed limiter checks. |
| Tyres | Tyres review | Every 3 months | Policy-based — you choose the interval that matches your operation. |
Defaults are editable. They are starting points, not a claim that one interval is legally correct for every operator.
How to find it
- Sign in to the web dashboard.
- Open Tools → Vehicle safety & compliance.
Pro required — Free users see the card and can upgrade, the same pattern as walkaround history. Reminder emails include a link that opens the tracker directly (?view=maintenanceTracker).
Email preferences: Preferences → Vehicle compliance reminders (on by default for Pro).
This tool is web-first — ideal for office staff on a PC. The Android app focuses on the live timer and card reader; vehicle compliance planning lives on the web dashboard today.
A quick walkthrough
1. Add vehicles
Open the Vehicles tab. Add registration and type — Rigid, Tractor, or Trailer.
The vehicle list is shared with walkaround checks — one registry per account, not a duplicate list to maintain.
2. Add compliance items
For each vehicle, set up the items you want to track. Per item you choose:
- Next due date (calendar picker)
- Repeat interval (number + weeks or months)
- Optional notes — garage name, certificate reference, and so on
3. Status at a glance
Items are prioritised visually:
- Overdue — due date has passed
- Due soon — within the reminder window (up to 30 days before due)
- OK — further out
Each row shows the due date, days remaining (or overdue), and the repeat interval.
4. Mark done
Mark done uses today's date as completion and rolls the next due date forward by the item's interval — for example, MOT → +12 months.
5. Edit or remove
Change due dates, intervals or notes any time. Deleting an item stops reminders for that item.
Email reminders
If you're on Pro and leave reminders enabled, the server sends gentle nudges at 30, 14, 7 and 1 day(s) before an item is due — and when it's overdue.
Each email names the vehicle registration, item type, due date and status, with a link straight back to the tracker. At most one email per item per day. Opt out any time under Preferences → Vehicle compliance reminders.
The idea is a nudge before the garage date — not a panic email on the morning of.
How it fits HGV Time Pilot
| Feature | Relationship |
|---|---|
| Walkaround check (Pro) | Same vehicle profiles. Walkaround = daily check; this tool = longer-cycle inspections and tests. |
| Drivers' hours / tachograph | Complementary — driver compliance vs vehicle compliance. |
| Time Pilot AI | Can point you to Tools → Vehicle safety & compliance. |
One app — driver and vehicle. Hours on the card, dates on the fleet.
What it isn't
On first use the app states this clearly, and it bears repeating here:
Planning aid only — does not replace statutory maintenance records (for example PMI sheets kept for 15 months) or your operator maintenance system. You remain responsible for vehicle roadworthiness and DVSA compliance.
Do not treat the tracker as a substitute for PMI paperwork, your operator maintenance system, or professional transport advice. Missed maintenance can feed into DVSA and OCRS scrutiny — this tool helps you plan and remember, not guarantee an outcome.
Pricing
Vehicle safety & compliance is included in HGV Time Pilot Pro — no separate SKU. Same subscription as walkaround history, the full compliance suite, and unlimited Time Pilot AI.
See the pricing page for Free vs Pro, or open the web dashboard if you're already subscribed.
What's next
We're starting with the essentials operators ask for most. On the roadmap — fleet-wide agenda and month calendar views across all vehicles, plus extra item types (LOLER, insurance, and similar) later. No dates promised; we'll ship when it's ready.
Questions or interval feedback from your operation? Email support@hgvtimepilot.com — we read everything.